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Presentations Guidelines
Presentations Guidelines
Flash Talks are limited to 8 minutes, including questions.
Regular Talks are limited to 15 minutes, including questions.
In each session, the last speaker will serve as the session moderator, responsible for keeping track of time and ensuring that the schedule is followed.
All speakers are kindly asked to bring their presentation slides on a USB flash drive and to arrive at least 10 minutes before the start of their session, so that technicians can upload the slides to the conference room computer in a timely manner.
Poster Sessions
Poster Sessions
Posters must be prepared in A0 size: 84.1 cm (width) × 118.9 cm (height) or 33.1 × 46.8 inches, in portrait (vertical) orientation.
Poster presenters are responsible for mounting their posters in the designated area, according to the assigned numbering, in the morning of their scheduled Poster Session, and for removing them at the end of the afternoon on the same day.
Conference staff will be available in the poster area to assist and to provide the necessary materials for mounting.
Presenters or their co-authors are expected to be present at their posters for the entire duration of the session (during lunch-break), in order to engage with attendees and discuss their work.
Poster Awards
Poster Awards
A Best Poster Prize will be awarded for each day of the conference.
Winners will be selected by participant vote — each registered attendee will have the opportunity to vote for their favorite poster of the day. The poster receiving the highest number of votes will be awarded the daily prize.
All winners will be announced on September 3rd, during the Award Ceremony.
Conference Venue Information
Conference Venue Information
The conference will take place at the San Francesco Campus and its immediate surroundings. Plenary sessions will be held in the San Francesco Church, while parallel sessions—both regular and flash talks—will take place in various rooms across the San Francesco and San Micheletto complexes. Poster sessions will be hosted exclusively in the San Francesco complex.
The San Francesco and San Micheletto complexes are located just 300 meters apart. Lunches and coffee breaks will be provided at both locations on all days except the last, when the coffee break will be held only in the San Francesco complex. All events, including cocktails and the social dinner, will be hosted in the San Francesco complex.
All rooms, spaces, and events of the SPUDM conference will be clearly marked with signs and directional arrows to help participants navigate the venue, which includes IMT School locations San Francesco and San Micheletto.
Local staff will be available on site to assist with any questions or additional information you may need.
San Francesco Complex
Piazza S. Francesco, 19 - 55100 Lucca
MEETING ROOMS:
San Francesco Church
Guinigi Chapel
Cloisters ( poster session, secretariat desk, catering services)
Aula 1
Aula 2
Canova (Social events and catering services)
San Micheletto Complex
Via San Micheletto, 3, Lucca
MEETING ROOMS:
Convegni Room
Affreschi Room
Cloisters ( coffee break service)
Social Event Schedule
Social Event Schedule
Sunday August 31st, 2025 – at 19.00
Welcome reception
Canova room – San Francesco Complex
Standing reception for all registered attendees with traditional Flag-Throwing Show
Monday September 1st, 2025 – at 19.00
Early career event
Canova room – San Francesco Complex
Preregistered participants only, standing cocktail
Tuesday September 2nd, 2025 – at 19.30
Social Event
Canova room – San Francesco Complex
Standing buffet dinner with music and dancing for all registered attendees
Organizing Secretariat Desk
Organizing Secretariat Desk
The Organizing Secretariat Desk will be placed in the area next to Guinigi Chapel in the San Francesco Campus
IMT School for Advanced Studies Lucca
Piazza S. Francesco, 19 - 55100 Lucca
Opening hours
Sunday August 31st, 2025
14.00 – 18.00
Monday September 1st, 2025
08.00 – 18.00
Tuesday September 2nd, 2025
08.30 – 18.00
Wednesday September 3rd, 2025
08.30 – 18.30
Thursday September 4th, 2025
09.00 – 13.00
Organizing Secretariat contact
Kardo srl
Via Lucca, 44
50142 Florence – Italy
Anna Gnozzi & Elena Mani
Mobile: +39 348 3969840
Email: SPUDMconference2025@kardo.it
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